Members-Systems Help

Help Topic: How to send messages to your members

You can send a message to one or to many members of your organisation.

Sending a message to many of your members is easy. Select one or members from the View Members screen (see Finding Members) and then select 'Send Email' from the action dropdown box.

Alternatively, from the Contact screen when viewing a member's details (see Viewing Member's Details) select 'Send Email' from the action dropdown box to send a message to just this particular member.

Both of these methods will take you to the message composition screen, confirming the members the message will be sent to, and allowing you to create your message.

The message will be sent to the appropriate email address - see Using Email Addresses for more details. You may also be able to choose the email address from which the message is sent, again see Using Email Addresses for details.

You must create a subject for your message and you may also select one or more files from your system to be sent as attachments.

There is also a dropdown box for a circulation list. This may have been preselected by your organisation's administrator - see Email Circulation Lists for further details.

When you press the OK button, the message is checked and is then queued for sending. The time that the message is sent depends on the amount of other traffic for your organisation and the restrictions imposed by your licence with us or by your email provider.